With the global economy on a downward spiral, it has become even more important than ever before to ensure the safety of your clients and employees. Office safety requires vigilant attention to several facets of your office set up. This article will provide you with a detailed plan to ensuring office safety and assuring peace of mind for everyone in your company.
- The first step in ensuring office safety is securing physical access to your office. No alarm system will offer adequate protection unless doors and windows are secured, as well as other entry points such as garage doors or loading docks. Institute a safety protocol in your office to ensure that all entry points are monitored during the day and locked in the evening. Use a key control scheme to ensure that access to your office is limited.
- Once the office entry points are secure, identify locations for security cameras. Security cameras ensure office safety in two major ways.
- First, cameras act as a deterrent to those who might try to enter your office for malicious purposes.
- Secondly, they capture activity that occurs when security guards or other employees might not be around to witness it.
Although security cameras will represent a significant part of your safety budget, they are an essential part of your work in ensuring office safety.
- A camera set up is useless without someone to monitor the cameras, review tapes for unauthorized activity and check entry points daily. If your office doesn't have a security staff, appoint someone as a point person for security. This person will need to check the building daily to identify any attempts at unauthorized access. You can ensure the safety of your office by using existing staff members to serve in a security role, demonstrating to your clients and employees that they and their property are secure in your office.
- Once physical security has been ensured in your office, you need to move on to information security. Passwords should be complex, but employee selected to avoid the temptation for employees to write down passwords and stick them in an unlocked drawer. Access to server rooms and IT offices should be limited to prevent visitors from discovering information that could compromise the security of your office or installing keyloggers. If employees are allowed to access sensitive information remotely, strict security protocols should be set to ensure that office information is secure at all times.