In a corporate setting, there will always be talk about forming a team, about team work, about being a member of a team, but oftentimes, it is very difficult to get it off the ground because there is no planning involved in the creation of a team.
There should be a sense of purpose when a team is created and there should be clear directions on what are the functions of the team and the goals that the team must achieve.
Below are steps to take in building an effective team.
- Management must clearly communicate its expected performance and results from the team given the investment on resources they allocate for the creation of the team such as money, time and people.
- Members of the team must fully understand why the team has been created and their importance to the attainment of the company’s business goals and objectives.
- Team members should be committed to the achievement of the team and the corporate goals. They should understand the mission and expected outcomes that are valuable to their own careers and the corporation.
- Team members should be selected based on the skills, capability and knowledge that they individually possess and manifest, and their enthusiasm to be a part of a team that will contribute to theirs and the company’s growth. They should be aware of the resources available to them that the company is providing in the achievement of the goals that led to the creation of the team.
- The team must form its charter. It should have its own mission, vision and set of strategies that are aligned with the corporate mission and vision. They should be aware of their own area of responsibility and should know the expected outcomes, the timeline, how the team’s results and process flow will be measured and reviewed.
- The team should collectively feel that they own the charter. They should be empowered and given the freedom to accomplish their tasks within the boundaries and limitations that have been set during the creation of the group.
- There should be a reporting system and accountability measure in place that must be understood by every member of the team. A hierarchical system must also be instituted to designate a leader and avoid confusion in reporting and make the whole process run as smoothly as possible.
- The team should periodically review and make recommendations on how to make the process run more systematically. Team members should hold each other accountable for the accomplishment of timelines and expected results.
- The team members must understand that the team will progress smoothly through cooperation and collaboration. They should be made aware that their individual tasks and expected results contribute to the accomplishment of the bigger corporate goal. They should learn conflict resolution, effective conduct of meetings and making decisions based on the consensus of all group members.
- Communication and exchange of information among team members should be open. Positive comments and feedback should be encouraged and conflicts and differences of opinion should be resolved quickly. Team members should be taught to give honest feedback and receive feedback constructively.
- Within the set of boundaries and limitations, team members should be encouraged to exercise creative thinking and innovation. Management should be receptive to these before it can be implemented.
Management should continuously provide full support and the required resources to make the team a success. Their performance and accomplishments will contribute largely to the success and growth of the company. Management should also compensate and reward team achievements. Not only will this encourage the team to perform better each time, they will feel more proud of being a member of an effective and winning team.