Articles of incorporation are documents and rules concerning the organization of a corporation. In some cases, there will be a time when some of the rules stated on the articles of incorporation must be changed. Some of these instances include changes in the way the corporation is run, some additions to the shareholders of the corporation, etc. The procedure for changing the articles of incorporation may differ from state to state but there is a general procedure that everyone must go through.
Here are the steps that you have to follow if you are planning on changing the articles of incorporation of a corporation:
Get the necessary forms. There are some forms that you need to have with you when you change the articles of incorporation. You can get a copy of the forms by going to you’re the office of your Secretary of State. You may also see these forms by going to the website of your state and looking for it. Another thing that you have to have is the original copy of the articles of incorporation that you want to change.
Draft the changes. Make a draft of the changes that you wish to make on the articles of incorporation. Take note of the changes that are done on the articles of incorporation. You can discuss the changes that you want to make with the board of directors of the corporation. Afterwards, make a final draft of the changes that you want to make.
Show board of directors. Once the new articles of incorporation is in order, call a meeting with the board of directors so that you will know if they are in agreement with what has been changed in the documents. Open the floor to any questions or comments regarding the changes.
Get approval of shareholders. When the board of directors has seen the changes that are to be made on the articles of incorporation and have agreed with it, the next step is to show the changes to the shareholders in the corporation. If the majority of the shareholders agree with the changes on the articles of incorporation, then you are good to go. This step is required in some states. Check with your local policies regarding this.
File the changes. After the board of directors and the shareholders have seen the amendment to the articles of incorporation and have agreed with it, the last step is to file it to your state’s office. You will be required to pay a fee for the filing.
These are the easy steps that you have to go through in order to make some changes on the articles of incorporation. To know more about the details in doing this for your particular state, you can call your state’s office or check out their website. The details for doing this change might be there. Be familiar with your state’s rules regarding the changes so that you can do it the correct way.