One of the most valuable things for any business is time. With employees paid by the hour for most companies, and with projects, production, and the services you provide usually paid by clients either by the hour or within given time frames, it is essential to ensure that a working and efficient time system is installed in the overall employee management system. If you have never chosen a clock system before, however, the choices may seem vague and the decision may look difficult to make. After you've taken in the basics we'll cover here, if you need more detailed information you can learn more by taking online courses in human resources and/or time management policies.
Here are some of the things to consider in choosing your time system.
- Complexity. The first step is to consider the scale of your business. How large your employee base is will determine the most appropriate types of time systems to use. If you are managing a traditional family business that utilizes only a few employees, and if you actually know most of these employees, you can even use the traditional time log books to record the times when your employees are working. Keep in mind, however, that these will require a certain degree of trust that you must have for your workers, especially if you will allow the employees to log themselves in all by themselves. For larger companies, on the other hand, choosing an automated time recorder will give greater benefits for the company. A clock system that you can use is the time punch machine which makers use of a card that each employee has. The card is inserted in the machine which then automatically logs in the employee. The record files can then be viewed later on.
- Budget. The clock and date system that you install for your employee system management will also be determined by the budget that you are willing to spend for the machines. For instance, a fingerprint machine will automatically log in the employees using only their biological prints. Unlike the punch cards, these fingerprint machines cannot be manipulated when an employee asks a co-worker to punch in the time for them, since fingerprints cannot be duplicated and will require the employee to actually be present to swipe his fingers on the scanner. These machines, however, are much more expensive and may require separate software and adaptors to connect with your computer. They are, however, quickly becoming adopted by many major companies and are excellent investments for large companies.
- Productivity. Finally, consider productivity as another factor that you want to work with employee time keeping and attendance recording. While fingerprints and even eye scanning technology can be excellent in logging in the employees at the precise time they arrive for work, these are still unable to actually gauge how much work your employee is producing. To combine time keeping with efficiency and productivity measurements, some are beginning to record not only the log in time, but other productivity markers such as computer usage. The duration and speed of typing as well as relevant mouse usage and programs opened and closed can be monitored on the employees’ computers, to assess productivity as well as time.
Choose a time system that is compatible with the work, budget, and scale of your company; to choose the best system, you may want to ensure you're educated on the most current systems available. This is easily accomplished through online human resources coursework, and will ensure that you get a time management system that will optimize and improve efficiency.