How To Choose Attendance System Software

Checking office records

Whatever company you are running and whatever type of business you are conducting, one of the basic issues that need to be dealt with is employee attendance. Attendance management and the creation of an attendance system are crucial, since a few minutes of tardiness can actually accumulate to hours of lost productivity for a company.  The best attendance systems are tailored to your particular company; you can learn how to create the best system for your particular workplace by taking a few relevant human resources classes.

With labor and manpower being amongst the most expensive payments that a business has to make, ensuring optimal performance for your team begins with time, and good attendance recorders. Here are the ways to choose which system is for you.

  • Simple systems: card based. The use of the attendance card is not new. Widely popular for many years now, OTR cards or punch cards have been used for clocking in working hours. These are paper cards that are inserted in a machine which will then record the exact time when the employee has arrived. The paper cards have eventually been replaced by sturdier cards that are sized just like the bank card or ID. In fact, some ID cards issued by companies can also be used for time keeping and are inserted into digital time recorders. An issue with the attendance card is that some workers will actually ask co-workers to time in for them. Some have attempted to remedy this dilemma through the use of signature logs that are attached next to the attendance recorder.
  • Large-scale companies: attendance fingerprint. If you want something that is more precise and unlikely to be tampered with by the naughty employee, the fingerprint based attendance system is the choice for you. These systems make use of fingerprint readers, or little glass panels attached to the attendance machine. The employees will simply put their fingerprints on the reader which will then scan the print and identify the employee. The fingerprint readers will then automatically log in the employee on an electronic database. There are other variants to the fingerprint reader, such as the iris scanner. Like the fingerprint, no two people have the same eyes. A scanner will scan the eyes and automatically log the employee in. keep in mind, however, that these high technology systems are much more expensive than the usual card reader. You will also need to create a fingerprint or iris database from all of your employees so that the scanners will be able to make comparisons.
  • E-Commerce: performance based systems. Finally, there is performance based attendance keeping systems. These are increasingly being utilized to ensure not only employee attendance, but their productivity and efficiency as well. an example are the computer companies and online companies that will log in the employee based on factors such as when the employee logs in to the company web site or computer, and other activities such as mouse clicks, and keyboard taps. This is still in the experimental phase, however, but is widely being studied by many companies. One major limitation, however, is that these attendance keeping systems will not work for companies and business that do not require the employees to make high use of the computer.

Depending on the type of business that you have as well as the size of your company, you can opt for the simple card readers or the more complex performance based attendance system or even the iris- and fingerprint-based scanners. Beginning with carefully logged-in attendance, you can surely increase your company’s productivity; these and other productivity-enhancing strategies can be learned through good online human resources courses.


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