If you are running a business, you have to have a separate e-mail address other than the one you use as your personal e-mail. It will be good for your business if you use a domain name and not just create a new e-mail account using Google, Yahoo, Hotmail, etc. You must also keep in mind that your business e-mail should sound professional. By doing this, your customers will see that you give importance to your business reputation.
Here are the simple steps in creating a business e-mail address that you can use for your company or small business:
- Get a domain name. The first step in creating a business e-mail address is to get a domain name. A domain name is the one that you will use for your business e-mail address. You can get one from the Internet Corporation for Assigned Names and Numbers. You have to make sure that you get a domain name that is not yet taken. You can check the availability on the website. You will pay an annual fee to use this for your company e-mail.
- Get an e-mail service provider. After getting your domain name, the next thing you have to get is an e-mail service provider. There are a lot of e-mail service providers that you can choose from. These are companies that provide e-mail servers to their clients. They also organize and manage e-mails. Nowadays, e-mail service providers are used rather than a mail server because no hardware and software need to be purchased. Some examples of e-mail service providers are MailChimp and EnterpriseMail.
- Routing e-mails. After getting the domain name and the e-mail service provider, you have to setup the mail exchanger in the domain name to direct mails to your e-mail service provider. The records will be transmitted via SMTP (Simple Mail Transfer Protocol). To set all of this up, you can just contact your e-mail service provider to help you with doing this step.
- E-mail distribution. You can get your e-mails via two methods. The first one is through POP. For POP, the e-mails are downloaded from the server and removed from the server once download has been completed. The second is through IMAP. In IMAP, the e-mail client reads the mail but does not erase it from the server. IMAP is more preferable if you check your business e-mail using different gadgets and devices.
- Set e-mail service provider. The next step is to configure the settings on your e-mail service provider. The things that you have to set are the e-mail’s username and password, the server port numbers for incoming and outdoing e-mails, and the server names.
These are the simple steps on how to create a business e-mail address for your company. Now, you can have a separate e-mail address other than the e-mail that you use for personal mail. By using your new business e-mail, you can make sure that your customers and clients will think highly of your business.