The project charter document is a useful tool for guiding groups that are focused on achieving a certain goal or creating and launching a given project. Before embarking on a project, here’s how you can create your own charter document.
- Purpose and objectives. Start by identifying the purpose and the objectives for the project. This should include the benefits that the project will give to both the company and the consumers. Keep in mind that there is an intimate relationship between the company and the consumers – the consumers should be able to benefit from the products and services that the company offers, while the company should benefit from the revenue from selling the goods and services. The advantages that both parties should get should be outlined in the purpose and objectives of the charter document.
- Organizational aspect. Next, check the people that you need to involve in the project. If you are working with a large scale project, you may need to get various departments in the company involved. The finance department, for example, can help create the budget so that the main workers in the project will no longer need to work out the details for the program budget. If the goal of the project is to create a new product, the marketing department can create the advertisements and press releases for the new project, so that the researchers will not need to worry about advertising.
- Goals. Identify the tangible goals that you are trying to achieve in the project. This includes the profit that you expect to earn from the project, the new technologies that you hope to get from the research, and the timeline that you expect to be followed during the course o the project. The goals will be the checklist that you can use to assess whether you are improving or not.
- Risks. Equally important is identifying the risks that you will face as you carry out the project. Identifying the risk as early as possible will allow the team to create safety mechanisms to prevent possible risks. As much as possible, the team should also create backup plans in case the primary project fails, or contingency measures in case some components of the project do not live up to expectation.
- Resources. Identify the resources that you need to carry out the project. This includes the financing that the project will need, the type of workers and professionals who should work on the project, the tools and technologies that will be required, and any other requirements that must be met for the project to be finished.
- Team effort. Finally, be sure to involve the team who will actually carry out the project as you create the project charter document. This will ensure that each part of the team knows what will happen. Also, more members will allow you to gather ideas that can help polish the charter document from any flaws and inconsistencies.
With a project charter document, enacting programs will not be as risky or haphazardly since you get preparation that will help you complete the program.