How To Invoice Post-Production Work

Post-production work refers to the work involved after a production, usually of film. This includes video editing, adding special effects, making the soundtrack, and all other related fields of work after capturing the scenes into video. The bigger question is how to invoice your work. Since there are no products to sell, the thing you will be charging for is your service. Here are some tips to remember when creating an invoice for your line of work.

  • It would be helpful to have a fixed rate for most of your post-production services. Although rates are usually varied on a project-to-project basis, fixing rates could make your service seem more professional. Besides, this saves you the hassle of having to conjure up an amount every time you charge your customers.
  • To create an invoice, you can download templates from the internet. This will serve as a guide of what to include in your invoice. You can also make use of Microsoft Office. There are many invoice templates to choose from in both Word and Excel. Change some parts of the template to suit your needs. If you want to improvise, do so. Aside from Microsoft, Adobe also provides several forms of templates.
  • If you want your invoice to look really professional, you may purchase accounting software. Some of the more popular ones are QuickBooks Pro and Sage MAS. They are specifically designed to help you manage and keep track of your finances.
  • Basic data that needs to be provided in the invoice are company name, address, telephone, invoice number and date. If you have a company logo, you can place it above the name. A table containing the availed services along with the amount to be paid must be at the heart of the invoice. Double-check all data before sending the invoice to the client.
  • Depending on what you and your client have agreed upon, you may implement the “net 30” or “net 60” system, wherein payment must be done by the client 30 or 60 days upon receiving the invoice.
  • It is important to keep all customer invoices organized. Separate the paid and unpaid ones. You can mark the invoices which have been paid for. This will help you easily separate the two. You can also organize invoices by date, so that you would know when a specific client is due to pay.
  • An alternate way of billing would be through online services such as escrow. They serve as a third party, protecting both the buyer and seller. By availing of this service, you can schedule regular payments from the client instead of a one-time payment by the end of the period.
  • Make sure to state important policies, if any, in the invoice so that your client is informed of these once he or she receives your invoice.
  • If you can manage, make your invoice detailed and well-presented. This ensures that the client knows what he or she is paying for. A well-presented invoice is also a sign of professionalism.

Invoicing may be tedious, but this task is necessary for you to be paid properly. This will help you keep track of not only your finances, but also of your clients, which you need to build your network.


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