How to Leave a Fun and Professional Voicemail Greeting for Your Business (With Examples!)

woman answering phone call

When people call your business they want to talk to you. Reaching a voicemail can be discouraging. That's why your voicemail greeting needs to engage people.

A boring or standard greeting can cost you customers, and business. Your greeting needs to encourage people to stay on and leave a message.

Let's look at a few ways you can spruce up your phone greeting.

Perfecting Your Voicemail Greeting

The last thing you want is for people calling you to hang up half way through your message. Keep it short and to the point, with the information they need.

Keep it Simple

No one needs to hear you droning on about where you are or why you can't get to the phone. Just let the caller know they have reached your business and encourage them to leave a message.

'Hello, you've reached (us). We can't take your call right now, please leave a message'

Make it Personal

Don't use a standard greeting. Use your own voice and your name. Avoid trite phrases that will turn the caller off.

'Hi, this is Mike. Sorry I missed your call, please leave me a message and I will call you right back'.

Use a Service

If it's vital that people be able to reach you, consider using an answering service. When people need help right away, they want to talk to a real person.

Your caller wants to know when they can expect to hear from you. If you work in the medical field, you don't want your patients to worry. See more here for the perfect solution.

Use Humor

A sprinkling of humor in your message will actually encourage people to stay on the line. Keep it light and tasteful. It's a great idea for companies like dentists or plumbers, as people never call these places when it's good news.

Celebrity Voicemail Greeting

Many celebrities are instantly recognizable. it's fun for callers to be greeted by a pop or movie star. These are available online, or get someone you know to record it for you.

Relate it to Your Business

Use humor, puns, one-liners or relate current events to your greeting. Keep it neutral if you choose something political. Make it rhyme, rap or sing with your company name and your logo.

Keep it Current

If your callers need attention in a time-sensitive way, update your message every day. Include the date and information needed. If you run a restaurant, you can quickly tell people the soup of the day and lunch specials.

Just the Facts, Ma'am

Short and sweet and to the point. Rehearse saying your greeting before you recording, to make sure it's clear and people can understand it. Just the information they need.

Your voicemail greeting is an extension of you and your business. Make it work for you. Don't put in too much information, people don't need to know where you are or that you're busy.

Make a greeting that is fun and personal. Make people feel welcome. Now that you have mastered the greeting, here are some tips for writing thank you letters.


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