How To Manage Facilities Maintenance

Large facilities such as commercial and institutional buildings need proper maintenance and management. It is through facilities management that facilities maintenance is applied to schools, offices, hospitals, hotels, resorts, sports arenas and other buildings in order to ensure that the premises or environment is safe, sound, and secure. Managing facilities involves planned maintenance for amenities such as lighting, electric power, air conditioning, plumbing, cleaning, decoration, emergency, and security systems. The company’s facilities manager or the facility management department is in charge of overseeing that maintenance operations are performed in order to preserve the company’s asset value. The following are the common areas and/or tasks in managing facilities maintenance.

  1. Environmental health and safety. The business facility must abide by occupational health and safety regulations; maintain building cleanliness and orderliness, and employ proper waste management among others.
  2. Building systems. Install building monitoring systems, automation systems, security and locks.
  3. Mechanical systems. Ensure that interior air quality and temperature control is properly distributed and managed. Establish predictive and preventive maintenance for air conditioning systems, elevators or escalators.
  4. Power systems. Provide emergency power systems or standby generators in case of power failure.
  5. Water systems. Ensure that premises have ready supply of clean water and have expedient access to it.
  6. Layout of space and furniture arrangement. Placement of furniture and office layout must be organized and conducive for its purpose.
  7. Safety systems. The facility must be equipped with emergency and evacuation plans. Sprinkler, smoke or fire detector systems and fire extinguishers must be in place and functioning when needed.

Other relevant aspects of facilities management include the utility bill management system, the facilities communications infrastructure, the asset condition management system, the building automation controls system, the automated and mass communications system, the energy management system, the portal system for remote tracking, the work order system, the business process, the capital planning management system, and so on.

Extensive innovations in technology have greatly contributed to the enhanced and cost-effective maintenance management of facilities. Computerized or automated systems and software for facilities management have created effective solutions where multiple tasks can be administered by the facilities manager straightforwardly including but not limited to creating schedule for all types of maintenance jobs, tracking inventory availability, incident tracking, workload balancing, managing maintenance costs, warranty information, and work schedule for personnel among others.

Many companies are also running programs today that will help improve facility management while keeping the cost low. This is where outsourcing facility maintenance and repair services come into the picture. These facilities maintenance services provide multi-solutions and services that include 24/7 emergency repairs, construction clean-up, janitorial maintenance, landscape maintenance, multi-story window washing or window cleaning, hard surface floor refinishing, carpet or upholstery cleaning, irrigation maintenance, electrical repairs, plumbing repairs, glass replacement, tile repair and replacement, pest control, sign repairs, water clean-up, remodeling or alterations, security services, and a lot more. Most facilities maintenance companies also provide consulting and project management services designed to optimize, develop or modify your existing programs for maintenance management for your own facility’s improvement, safety of the environment, and security of every person in the building or on the premises.


Share this article!

Follow us!

Find more helpful articles: