Golf, thanks to Tiger Woods’ ability and success, is now considered one of the most popular sports in the U.S. It is not uncommon to find children learning how to play golf, or older people teeing off on the green at their retirement homes. And golf is arguably the game of choice for businessmen, executives, and those aspiring to be managers. It is not uncommon to find men of power discussing business at the golf course’s clubhouse while waiting for their golf buddies to arrive.
In addition, more and more companies are choosing to hold their annual meeting or corporate events at golf resorts and facilities every year. Similarly, organizers of big conferences, conventions, and association annual meetings are planning events centered on golf resorts. This is the reason why golf courses in country clubs upgrade their facilities to include meeting rooms and conference venues.
So if you are planning your company’s out-of-town general business assembly or meeting, consider doing it at a country club with golf facilities or in a golf resort. But before you make a reservation, here are some things you should consider first.
Number of attendees. Determine the maximum number of participants so you can plan the logistics of the event. Send an office memo asking the staff to confirm their availability and attendance at the event. You will need this figure to select the conference room that you will use and to reserve the rooms you will need for the duration of the event. You will also need to submit this number to whoever is providing the food and beverage for your attendees.
Location or venue. While it might be preferred to choose a venue as far away from work as possible, the transportation logistics must also be considered. Are you going to provide a shuttle service for all attendees? Is the golf resort or country club willing to shuttle attendees from a designated pick-up point to the resort itself? Your foremost consideration here is the convenience of the attendees.
Schedule of activities. It is important to know what activities will be held so the necessary logistics can be prepared beforehand. Will there be presentations or is it only a formal meeting? Will there be multiple sessions or meetings held simultaneously? Will entertainment be provided in between sessions? What time will the attendees be able to tee off? These are just some questions that a planner has to deal with.
Budget. It is easy to get carried away planning an out-of-the-office meeting, or an out-of-town corporate event. As such, it is a good idea to have an idea of how much the company is willing to spend on such an event. This will serve as your guide in selecting the venue and making the necessary preparations. Keep in mind, however, that no matter how small or large your budget is, you should be prepared to do some haggling.
These are just some things that you need to consider when planning your company’s business meeting at a golf course or golf resort. You can add your own considerations as you plan your own event.