Occupational stress or work stress is now recognized as a prevailing form of stress in the modern world, experienced across different nations, cultures, and societies. As the world becomes increasingly globalized, and societies become more sophisticated, people become more competitive as more work is demanded from them to keep up with developments and changes. A work stress management questionnaire is one way of finding out if a person is experiencing stress or is prone to stress due to work and certain working conditions. But it’s not solely done for the welfare of an employee. It’s also a helpful way to determine problem areas with regards to the workplace, employers, and peers so that significant actions or changes would be undertaken if needed. Here’s a guideline on how to prepare a work stress management questionnaire.
- Gather ideas, suggestions, and encourage contributions. Before tackling on creating the questionnaire itself, gather ideas first that would make up the contents of the questionnaire. Work as a team and involve both your peers and the management in coming up with a right mixture of questions. You can ask other employees from the top of the hierarchy down to contribute some questions that are relevant to them and that relates to the work environment in general. Focus on issues or subjects that are real and that matter to most. Think of situations and factors that cause office stress, occupational stress hazards, and even mental stress. Include questions that use examples of real situations to pinpoint how one does manage stress or reduce stress. Also include questions on how one copes with a busy life and finds relief, and questions on stress relievers, etc.
- Draft and organize your questions. Make a draft or a selection of questions you have highlighted. Divide the questions into different categories and group related questions and those relating to one topic under the same category. Organize your questions by degree—from the most important ones to the next.
- Create the questionnaire. When you write the questions, make sure to keep it clear, short, and simple. Ask questions to the point and the meaning you want to convey shouldn’t be ambiguous. You can incorporate variety by including questions with yes or no answers, true or false format, rating scale format (1-10, poor to excellent), open-ended questions, or questions requiring short essay-format answers and spaces for personal explanations. Don’t forget to include a space for comments and remarks. This is the part where more freedom is provided for the employee to voice out concerns, point out problems, and let issues out into the forefront.
- Proofread the questionnaire. Have somebody else double check and proofread a sample questionnaire. Edit spelling and grammatical errors, redundant questions, and faulty sentence constructions. Make vague questions clear.
- Decide how to best administer the questionnaire. Determine which method is more practical, manageable, and cost-efficient not only for the questionnaire administrators, but also for the questionnaire takers. Would it be more practical to hand them out in a group like a test, and allot some time for them to answer? Is it better to hand papers out personally and let them submit as they finish? What about online surveys? You might also want to consider sending the questionnaires through mail to the present address of employees, with a stamped return envelope included. Once you have decided, complete the necessary tasks involved and administer the work stress management questionnaire via your preferred method.