With the birth of new technology and a whole office worth of papers crammed into one tiny chip, most people today don't even know what a filing cabinet is. Yet, one can never underestimate the usefulness and importance of simple equipment and hard-copy. Even in this day and age, filing cabinets are still indispensable tools for keeping our workplace and homes organized.
A filing cabinet is the best place to keep our important documents. It can store a lot of files and keep them organized. No power failure can affect their trusty compartments. But, of course, we must know how to use them. One of the basic things we have to know about our filing cabinets is how to label them. For better organization, here are a few steps you can do to label filing cabinets.
- Determine what you need to put inside the cabinet. The filing cabinet may be used for a variety of items. However, you must take note of what you have, and segregate them accordingly. A filing cabinet is usually made up of several compartments, so it's best to use one compartment for one type of item. For instance, bills are not the only things we can place in a filing cabinet. For avid subscribers of magazines, journals, and other periodicals, they can use the filing cabinet to keep their collections. You can separate the different drawers or cabinets according to the type of document you will need.
- Organize and classify. In order to make things easier for future use, you must decide how you want to organize your files inside the cabinet. You may also classify them as to what type of file they are. You can separate the bank statements from the credit card bills, separate telephone bills from the electric bills and the mortgage. For the periodicals, you can classify them according to their issue, or their volume number.
- Decide how you want to label your files. There are many ways to label files depending on your needs. If you're going to place bills and other important documents in your filing cabinet, you may want to place general names such as "BANK," "INSURANCE," "MORTGAGE," or "PHONE BILLS." However, if you have multiple banks or credit cards, you may use just the name of the bank. If you've placed periodicals into your filing cabinet, you may choose to either label the filing cabinet alphabetically, or you may also label them by date. If you have different kinds of journals, you may consider using the name of the journal as the label. Remember, the simpler the label, the better.
- Use dividers. To keep your files more organized, dividers or folders should be used. Just like the individual cabinets, the dividers or folders should also be labeled. Labels on these dividers may be dates, such as the year or month relevant to the documents, or some other title that makes it easier for the user to segregate the files.
- Prioritize important files. Place the files that you may use more often at the top drawers or at the area which is most accessible to you. For the files you seldom need, you may just place them at the lower part of the cabinet.
Labeling your filing cabinet isn't rocket science. Here's to a more organized lifestyle for you!