How To Record a Grant Deed

A grant deed is a document that transfers the title of a real property from a grantor (selling party) to a grantee (receiving party). In lawful terms, the grant deed states the said property geometrically including the area covered and the current position and bearing of the boundaries as well. These terms are appropriately described, mutually agreed upon and signed by all persons involved in the title transfer of the said property. All members of each party are required to affix their signatures for notarization.

Furthermore, a grant deed seals the confirmation that the grantor has complete ownership over the said property. A standard grant deed must indicate the transfer of rights, privileges and guarantees to the new owner of the property. The assurance that the title has not already been granted to another individual is among the things protected by these rights.

It is a wise legal action to record a deed that stops a seller or grantor from recording one deed to another and putting your rights at risk. It also helps protect against other future claims and makes your claim of ownership official. You might as well consult with your closing agent, real estate agent or attorney to determine if you need to pay a transfer tax and compute the amount, if any. The following are tips on how to record a grant deed:

  1. Identify the proper authority. In this essence, all registration of grant deeds are recorded on a county or district level. Proper authority for the said processing is done within the office of the County Recorder or the Assessor. It is also the same authority legally assigned to audit the property tax appraisals and records at the same time.
  2. Produce an understandable and apparent copy of the document. It is important that you personally deliver this to the recorder’s office for authentication processing. Standard clear copies are important to be legibly recorded and accepted as proof of ownership. Legible copies are acceptable as authorized by law.
  3. Pay a recording fee. For the recording fee, you may consult the fee schedule as provided by your local recorder. The minimal charge of around $10 includes the cover page and an additional few dollars charge per page.

To conclude the veracity of the document, an acknowledgment must be done before a notary public. A notary public or other official authorized by law administers oaths after the document is acknowledged. The notary public or other official then seals and marks the signed document accordingly to prove and confirm that it was appropriately signed and acknowledged. The reason why the document must be notarized is to provide verification that the document is authentic and avoid claims on forged documents. The documentation is complete when the Recorder of Deeds or County Recorder has recorded the said transfer in accordance with the federal laws.

It is important that grant deeds must be notarized. This necessitates the inclusion of a section for the Notary Public that verifies the grantor and grantee and attests that the property is being transferred legally and fully recognized by state law.


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