A request for proposal or RFP is a form of invitation for service providers, like legal services, to bid on the right to provide that service to the person who issued the RFP. Today, the legal services industry is getting more competitive. Clients are getting more meticulous when choosing the law firm that responds to their RFP.
This is why learning how to properly respond to an RFP for legal services is very important. It will give you a better chance at winning the bid for the right to provide legal services to clients. If you want to learn how to effectively reply to a RFP for legal services, here are the steps to follow.
- Carefully study the client’s RFP. Before you answer the RFP, make sure that you fully understand everything that is written there. Remember that your potential client expects you to respond in a very detailed manner. Failure to understand the RFP will most likely cause you to lose the bid. Upon reviewing the RFP, see if you can meet the expectations of the clients. The RFP will state their specific needs. If you can’t provide them these, simply reply with a letter of consideration.
- Create an outline response in the same format and arrangement as the RFP’s. If you want to pursue this bid, you must first create an outline of your response. Make sure that your outline is exactly the same format and arrangement as the RFP’s. This way, you will create an impression that your law firm is capable of understanding and following instructions. The outline for your response must directly answer every query that the client asked.
- Come up with answers to each division and subdivision of the RFP. For every division and subdivision of the RFP, make sure you have an answer to all of these. Create a response draft of your answers. When creating drafts, you do not need to use formal sentences. Short phrases or words can be use. Just make sure that all ideas are written there.
- Put together the ideas and create a formal response. When you are done brainstorming, you can now put together everything into a single formal response. This type, you need to be very detailed about what you write. Your response must be written in a formal manner.
- Review the response to the RFP. After writing down your official response to the RFP, make sure to review it first. It would be best to let others review it as well. Make sure that your response answers everything that your potential client is asking.
- Send your response to the client who issued the RFP. Lastly, when you’re finally satisfied with your response, send it back to the person who gave you the RFP and just wait for him to respond.
These are the steps on how to effectively respond to a RFP for legal services. When responding to this kind of invitation, never hesitate to ask questions if you need to clarify some information written in the RFP. Remember that if you fail to respond to every question stated in the RFP, there is a great chance you will lose the bid. So make sure to answer every question in a detailed and specific manner.