The initiation or completion of any transaction is usually accompanied by documentation in the form of letters, between the various parties involved. In the case of a lease transfer, the following types of letters are usually exchanged:
- A letter from the party wanting a lease transfer, to the leasing company;
- A letter from the leasing company, approving or declining the lease transfer;
- A letter from the party taking over the lease, acknowledging acceptance of the lease transfer, to either the leasing company or party initiating the transfer, or to both.
A typical lease transfer letter, irrespective of its point of origination, should follow the etiquette of any formal, business-related communication. For helpful instructions on writing a lease transfer letter, read on…
Taking the easy way out
Sample templates and examples of lease transfer letters are abundantly available in cyberspace! You can pick these templates for free or by paying a prescribed amount of money. With these sample templates, all you need to do is mention the sender and recipient name and addresses, any reference number pertaining to your lease agreement and details of the party taking over the lease, sign and date the letter, and you’re done!
Structure of the lease transfer letter
- Heading: Top of the page and centered with the title “Lease Transfer” or “Transfer or Lease” or any other appropriate term.
- Recipient’s details: Name of addressee, name of company/institution, full postal address with the zip code, on the left margin.
- Sender’s details: Name of the lease holder, full postal address with zip code as above.
- Subject/reference: Mention any relevant lease number or make reference to the original lease agreement with the date.
- Body: Restate the lease details, your intention to transfer the lease and the reasons thereof; be sure to explain this in detail, because lease companies usually frown on early pre-closure or may refuse to transfer the lease to the specified third party. The more persuasive your letter, the higher the chances of getting your lease transfer sanctioned.
- Conclusion: End the letter by repeating the main reason for writing the letter, sign and mention your name below the signature.
As is evident from the above, writing a lease transfer letter is a very simple process. Once done, mail the letter with the appropriate postage and remember to ask for acknowledgment of receipt from the receiver. This way, you will ensure that your letter has not been trashed and you have a clear documentation trail for the whole transaction.