How To Write a Project Description for a Grant Proposal

You are finished writing a convincing section of your program. Now is the time to write its project description for your donors to know what they will support. Learn the ways to write a detailed and understandable project description that is worth investing and appealing.

  • Read your grant guidelines. Before writing the project description, carefully read the funding guidelines. Read the guidelines not just twice but thrice. This way, you can list down any question that needs clarification from the grantor. Submit all of the listed questions to the grantor before you start writing. Make sure you based your project description on the revised grant guidelines.
  • Know the contents of your project description for a grant proposal. It contains the objectives of the projects, the different methods and techniques used in achieving them, the key activities, and the set deadlines. Make it three pages long.  
  • Detail your project plan. This creates a clear and concise statement of your project’s mission, goals, objectives, and results to be stated in the project description.
  • Write your project description. Make it specific. Classify it through a beneficiary category and how each need is expected to be met. Like for example, if you have a community project, you can make the involvement steps for the olds, and then the mature youth, then women, and then the children. You can also be specific in your project description by describing the activities in the program in sequential order. For example in the first month, you establish your relationship within the local area and screen interested and enthusiastic individuals who may wish to become health volunteers. Then, you have another activity in the second month and so on and so forth. The thing is you have to include every aspect of the project in your description.      
  • Develop a schedule chart to serve as guide for your donors to easily understand the project’s development.
  • Remember that the layout of your project description depends on the total design of your proposal. Based on the total design, find out what is best suited for your needs and for your description. Your donor will grant the proposal if the flow of your project description is understandable, and if this project has worth for a donor’s financial investment.   
  • Evaluate your project description. Develop your evaluation criteria based on the program’s goals. The criteria should give details on what are to be measured, the ways to measure and who shall measure or evaluate. You can use a formative kind of evaluation that measures the efficiency of the over-all activities of the project. This would definitely refine activities that are not effective and feasible. You could also use the summative type of evaluation where it measures the achievement of the program’s goals at the end of every funding period.  

To write an effective project description, read, and re-read, and then read again. This allows you to perfect the description by scrutinizing your work for any mistake or error. Involve every field staff you have to create a description that is truly realistic yet enticing to every possible donor of your grant proposal.


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