How To Become a Procurement Clerk

Procurement jobs are in high demand and quite hard to come by, the most common position being a procurement clerk. A procurement clerk is responsible for arranging purchase orders, collecting requirements for materials, maintaining purchases and supplies, and handling order queries. The most important part of a procurement clerk’s role is to ensure the purchased goods arrive within deadlines and meet the specifications of the requester.

Getting started
A GED or a high school diploma with good writing skills and an ability to communicate well should get your started.  A procurement clerk’s role requires the candidate to possess strong written, verbal and organizational skills.

Enhance PC skills
Computer literacy is another skill required for a procurement clerk’s post. Joining a basic computer training course at a local technical or vocational school to brush up your PC skills is a must as most of your work will be done on computers.

Build experience
Get a job in any retail, professional services, healthcare, government or manufacturing company as a general clerical worker to gain and build experience. Work through different departments as most of these industries will be more than happy to give you additional responsibilities. Every workplace orders for products or supplies, hence working through a general clerical role will give you exposure to handling calls, filing, interaction with fellow employees, etc, which in turn make you a valuable member of the support team! Working hard to get noticed can only gain trust and dependability and result in a promotion.

Knowledge requirements

  1. Clerical: Knowledge of clerical and administrative procedures and systems such as managing files and records, word processing, designing forms, stenography and transcription, etc.
  2. Customer and Personal Service: Knowledge of processes and principles for providing personal and customer services such as meeting quality standards, customer needs assessment and evaluation of customer satisfaction
  3. English Language: Knowledge of content and structure of the English language, grammar, spelling and meaning of words, rules of composition.
  4. Mathematics: Knowledge of algebra, calculus, statistics, geometry, arithmetic and their applications.
  5. Computer literate: Knowledge of computer hardware and software, electronic equipment, etc.

Skills requirements

  1. Communication: Excellent written and spoken English;
  2. Time management: Knowledge of maintaining a balance between one’s time and the time of others;
  3. Active listening: Paying attention while others are talking, understanding and making notes as relevant, asking appropriate questions;
  4. Eye for detail: Keeping close check on requirements from the customers or employees and meeting deadlines with the specified requirement, looking for defects;
  5. Service orientation: Actively offering help to the employees or customers;
  6. Critical thinking: Applying logic and reasoning to gauge weaknesses and strengths of alternative solutions, managing approaches and conclusions to problems.

In addition to all the above, working with dedication and enthusiasm will bring you to your employer’s attention, which will help you climb the corporate ladder in a smooth and fast manner!


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