How To Create a Training Video

Companies often use a training video to get their new workers familiarized with their common business practices, and also to be informed of certain activities and behaviors that could be deemed as faux pas in the work environment. A lot of companies hire audio-visual presentation producers and video makers to get these mini movies together, and while the acting is a bit wanting in most of the scenes, these video presentations are more than helpful in making a clueless employee understand the nooks and nuances of being in a new company.

Training videos usually highlight the company values, and the common activities that employees usually do on a regular basis. In many cases, among the possible contents of the first video presentation would be the safety precautions that employees need to undertake while on the job. Then succeeding videos can include training supplements for safety checks and first aid.

While production of a training video is mostly best left to professional video makers, a small business or a company with a budget might want to go the do-it-yourself route. Here are a few tips on how to create your own training video.

Brainstorm. The best way to start is to brainstorm the ideas first. What is the video supposed to be about? How can the video best convey the message that you want to impart to trainees? What types of videos will you use? Will you use slideshow presentations? Will you use skits and acted-out scenarios? These questions will have to be answered first before you can move forward.

Storyboard. Once you have a story down for your video presentation, you can then proceed to creating a storyboard. A storyboard looks like a comic strip, and would contain the main scenes in your training material. Try to figure out how the scenes are going to be shot and how much talking would be involved. You can also identify the important events and effects for each scene. Will there be music in the background? How about using text and voice-overs? Enriching the viewing experience is always good, as long as it doesn’t distract the viewer from the main focus of the video.

Shooting the scene. The next step is scouting for a place to shoot your video. Since you’re going to be simulating events in the office or factory, you can use your own facilities. This would not only be convenient, this would also help cut costs. You may also start screening and auditioning people for possible parts in the training video. Certain of your employees would probably be thrilled to be part of a training video. Make sure that you take the people who register the best on camera. There are some faces and personalities that just pop on the screen. They may not be necessarily the best looking people, but they are certainly the most watchable.

Editing. Shoot your scenes and follow the shots as planned. Have the script ready for those actors who may have a hard time memorizing the lines. Once you have all the scenes done, you can proceed with editing the video material. You can use commercially-available software like Adobe Premiere or Apple FinalCut. Or if you prefer simplicity and if you’re on a tight budget, you can use Microsoft’s own free Movie Maker. Edit, cut and paste away into making your movie as close to looking like a professional video as you can. Here, you can add effects like voice-overs, text overlays, and scene transitions. If you would rather have the post-production done professionally, then this is also possible. At least you were able to save some costs during the shoot.

Publishing. Then the last step would be publishing and storing the training video. Most videos can be stored digitally nowadays on hard drives as movie files that can be watched with media players like Quicktime and Windows Media Player. But it’s best to save your videos in DVD format, because these are easily stored, last long, and can easily be watched with any DVD player.

You might find the need to update your training video regularly, especially if new technologies or processes come into place at your workplace. For this purpose, you can keep archives of your earlier shoots and footage for future use. But if you’ve already produced a video as described here, then you would probably find it easy to produce your next one.


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