They say that the best way to start making a good impression is through a good initial introduction. In personal contexts, we may probably become more lax and casual in giving the introductions. However, at work where a special level of professionalism is expected and system of hierarchies and all that stuff exists, making proper introductions must be a mastered skill. To give you some reminders and tips on how to make introductions in the workplace, read on.
- When introducing a new co-worker to a person of higher rank. When making these kinds of introductions, make sure that you keep in mind the ranks of the persons you will deal with. This is to create some sort of respect to the person of higher rank, and a subtle ‘passing through’ with the new employee. Make the person of higher rank the recipient of the introduction. For example, “Mr. Samsa, I would like you to meet Ms. Jane Peters. She is our new field engineer. Jane, meet Mr. Gregor Samsa. He is the main manager of this branch.” You will notice in the introduction that Jane is first introduced. Mr. Samsa came only after her, which exudes a level of importance to his identity.
- When introducing clients to a person of high rank. Although a co-worker may have higher rank than you, always remember that both of you are still workers for your customers. Therefore, the customer or the client must be the one given with utmost importance. When introducing a client to another co worker, high or low rank alike, give the introduction to the client. For example, “Miss Lara Croft, I would like you to meet Mr. Gregor Samsa, our branch manager here. Miss Croft is one of our loyal clients.” Again, notice the given respect to the client.
- When introducing persons of no or equal ranks. During these instances, you can get more casual in your introductions. You can choose to first introduce the person you know more, or the other way around. If you are introducing a man and a woman, you can conform to the standards of introducing the man to a woman first. Example: “Miss Mary Jane, I would like you to meet Mr. Michael Halliday, a newly hired attorney. Mr. Halliday, this is Jane, another new attorney from Houston.
When first mentioning the names of the persons in every introduction you make, you must say the full name. Moreover, you can make the introductions less cold by putting in some background information about each like birth place, so that further topics can be discussed and a good talk may occur. It is also necessary for you to include special addresses to people with these achievements. If they have a doctorate degree, you can address them as ‘Doctor’ and if they are church lay men you can call them “Reverend”. Making the good introduction, therefore, will also help in the integration and consolidation of new people with the others.