How To Manage a Project when You're Not Project Manager

Working on a project is always a big deal for some people. Tons of things need to be considered and accounted for. Budgets have to be squeezed. Otherwise, things get so bloated. Objectives and deadlines are not only to be met. They also need to be exceeded, in a particular time frame. In short, a project’s success relies heavily on a professional project manager.

So, if you are not a project manager, is there hope for you?  Yes, definitely. Consider the following winning suggestions from planning experts:

  1. Set your mind in accomplishing your goal. What is it really that would make your project a rousing success?  Define it. Describe it. Quantify it. You may even, document it. Then, set everybody’s effort in working for it. Encourage, motivate, and lead. You may also want to raise your standards. For example, if the norm in reaching sales target is 100%, challenge yourself to meet 105% or something. How you strive for the extra 5% is entirely part of your overall vision and statement.
  2. Invest on teamwork. Cliché as it may sound, two heads work better than one. Partner with people who share the same enthusiasm and determination as yours. Your combined skills and commitment would definitely fuel things to go beyond your expectations. Complement yourself with the right team members. Get the ones who are highly skillful and highly-dependable. You may brainstorm with them, in case you need a pool of exciting ideas. Develop back up plans to anticipate inherent problem areas.
  3. Brush up on your basic skills. Could you manage your group’s financial matters effectively and efficiently?  Learn how to account your expenditures. Regularly report your budget status. Save whenever you could and benefit from your savings, sooner or later. Could you solve problems using practical techniques?  Enumerate options or alternative plans. Then, discuss them with your members. You would be surprised to find out how exciting this exercise would turn out to be.  Or, could you be more flexible?  In case things would not turn out as expected, learn to adjust.
  4. Set a realistic timeline. Pace and calendar your project accordingly. Maximize your available time. Identify the phases of project and chart your development highlights. Include specific items to be completed in due time. Learn how to prioritize stuff in case of time constraints arise. You may also toy around accomplishing your short- and long-term goals.
  5. Take advantage of technology. In meetings, let your presentations sizzle using the advanced multi-media devices, from laptop to LCD projector, from simple software to edgy programs. Prepare computer-generated documents and spreadsheets. Wow your audience members anew with exciting PowerPoint presentations. You may also spruce up the presentations with audio and video-attachments.

A number of things would make a non-project manager like you look stupid. But you could always do something far more different. Aside from the five basic guidelines listed above, value communication more. As a leader, what you say or relay to your team members would definitely make the most awkward plan become so organized.


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