Are you planning for a retirement? Informing your supervisor verbally regarding your intention to retire is inappropriate; you still need to present a retirement letter prior to the date of your leave. Leaving with proper warning your duties and responsibilities in a company make it so that the transition becomes easier after you depart. This ensures the company to have your file of leave clear in their drawers. It also makes the handing out of your needed papers such as the payroll and Human Resources (HR), as well as to have a full grasp of your retirement benefits without delay.
In writing a letter of intent to retire, it is useful to first make a note of a person who helped you in the company over your years of service; remember your contributions to a great project of the company, and how the company helped you gain useful experiences.
First you should inform the company of your retirement six weeks before writing a retirement letter.
Since a retirement letter necessitates formality, follow this simple format to give your letter more of a reserved appearance.
- In your heading, put the date when the letter is being submitted. Leave four blank lines before you put the employer’s information: Name of the supervisor, his title and designation, company’s name and address including the zip code then leave one blank line for the salutation (Dear Mr./Mrs. Supervisor’s name).
- On the first paragraph of your letter, state the reasons why you are planning to retire on a particular position, followed by the date you wish for it to become effective.
- On the second paragraph, you can state how glad you are to have been given an opportunity to work for the company. You can mention some persons who supported you during your working days in the company, like your supervisor, assistant, etc. You can also add a few memorable projects you worked on, and then humbly state some of your accomplishments in the company.
- Since you are retiring and leaving some position and work in a company, there might be some implication on the company and your co-workers. In the third paragraph, let them know how you are interested to make the transition smooth and willing to assist the person who will replace you.
- On the fourth paragraph, state if, after your resignation, you would still like to work in the company but on a part-time or contractual basis, but this is optional.
- In the last part of your letter give thanks and best wishes to your supervisors and co-workers and other associates for their support. Mention that you like to always stay in touch with them. On the last sentence, state that it is an honor that you have worked under your supervisor/manager. Keep it short and simple.
- Close your letter with—Sincerely/Respectfully yours, or With great respect and regard, then write your name below.
- Leave 4 blank lines then write your name, your designation, email address and phone number. This serves as your contact information.
Make your supervisor and co-workers feel comfortable on your retirement day. Leave your company, your co-workers, and your supervisor without any problems with you. Then you can retire with a smile.