Plenty of information can be stored in an Excel worksheet. From financial data for your company, information about your employees, and the monthly sales report, an Excel document can store and process them all. While the program is generally reliable and safe, it is not unheard of that a document will sometimes crash or become corrupt and unusable. If you are the victim of a ruined Excel file, here are strategies for Excel file recovery.
- Auto-recover feature - The easiest type of file recovery can be done using the built-in safety mechanisms in the program. Run the program, and if it can still open the file, try to recalculate the missing figures in the workbook. Because the workbook is likely to be composed of mathematical calculations, the program can still recover a few deleted cells. You can also use the last saved document, which will allow you to restore the Excel file to the last saved version.
- Third party software - In some cases, however, active third party software may be necessary for the easy recovery of your valuable data. There are plenty of affordable software on the market that will help you recover the data. All you need to do is download the software and run the program in your computer. Once done, select the drive where the lost or corrupted Excel workbook is located. The software will then scan the entire drive for the missing files and will attempt to put the data together into a workable file. These types of inspector utility programs are best for accidentally easy recovery.
- Damaged hardware- In worst case scenarios, however, the file could have been lost not simply by accidental deleting but because of hardware failure. Excel file recovery programs that have integrated disk recovery are also available on the market. Make sure, however, that the type of hardware where the data was lost is compatible with your software utility. For instance, a separate program may be necessary for card data recovery, or for Excel files that were stored in removable media such as micro SD cards or flash disks. In most cases, however, good Excel file recovery software will cover a wide variety of hardware types.
- Prevention - Whether or not you have already experienced a lost or corrupted Excel file, the best practice is still to create backups of your data files. This is especially important in the case of Excel files, which are more complicated pieces of documents than simple photos or word processor documents. While it is easy to recover photos that have experienced minor corruption, Excel files are more sensitive to data gaps and lost information.
Because of this, burning copies of your files on CDs or using backup hardware such as external hard disks is highly recommended. You can also use online storage programs that will allow you to store your data on the Internet. These are often cheap and can be the unexpected lifesaver when your computer suddenly crashes. Through these easy steps, you can recover your damaged Excel files easily.