Every company, regardless of the size, should have a presentable company letterhead. Company letterhead for use in business correspondence resonates with your professionalism and competence as a company. Some companies prefer to pay graphic artists to do their letterhead. This of course is an added cost. But the truth is, company letterheads are fairly easy to make. You don’t have to be particularly techie and ultra creative to create one. All you need is some vision and Microsoft Word basic knowledge. Here’s how you can create an inexpensive, presentable company letterhead using Microsoft Word.
Decide on the overall appearance of your letterhead. Before you face the computer, you must determine how you want your letterhead to look like. Although it is likely to change as you create your letterhead, you must have a letterhead design, which should detail the colors, the font style and size, the patterns, and the location of the texts. The design will serve as your guide and will help you create a letterhead much faster.
Open Microsoft Word. Once the design is clear in your mind, begin putting the idea into your computer screen. Launch Microsoft Word and open a new document.
Use Header and Footer. You will use the Header and Footer to place the company name, logo, and other details on the letterhead. Access Header and Footer by clicking the View menu. On the drop-down menu, choose Header and Footer. A box will then appear both at the top (header) and bottom (footer) sections of your document. On the header, you can place your company name and logo. Make sure the company name and logo are big enough and visible. The logo specifically should have high resolution and shouldn’t be pixilated. On the footer, type in your company address, telephone numbers, website, and email address.
Take note of the font size and color. The font style, size, and color you should use for footer should ideally be different from those that you will use for the body of the letter. Specifically, the font size for the footer should be a little smaller than the body of the letter, say 10, and the color should correspond to the dominant color of your company logo. For the body of the letter, use font size 12 and a dark color. The font style to use is largely a personal preference. But remember to avoid using fancy font styles, as these are generally unreadable when set in a small size. Best to keep your choices to the simple font styles such as Arial, Tahoma, Times New Roman, Trebuchet, Verdana, Century Gothic, and Courier New.
Put design patterns. Although some companies prefer plain letterheads, it is much better if you implement some design patterns on your letterhead. Doing so will give your letterhead an added appeal. You don’t have to fill the entire paper with graphic arts. Borders on the sides and a watermark background are usually enough to liven up an otherwise bare letterhead.
If you are not confident to create a custom-made letterhead, you can download templates from Microsoft Office Online for free. Because they are set in Microsoft Word, you can easily replace the default information and logo in the templates with your company name, logo, slogan, address, and contact details.