Using Microsoft Word, you can create a fax cover letter to go with the documents you are sending. Although you can hand-write a cover letter, using Microsoft fax cover letter templates is better since they are more professional-looking and can give your business or company an added boost. Here’s a step-by-step guide in creating a fax cover letter using Microsoft Word.
Open Microsoft Word. Launch Microsoft Word in your computer. Do this by clicking the Start button and selecting the Microsoft Word icon. A blank worksheet will appear when you open Microsoft Word.
Go to Microsoft Word Help. Microsoft Word Help provides assistance in the use of Microsoft Word. You can also use this to search for fax cover letter templates. Go to Microsoft Word Help by clicking the Help menu on the top section of your screen. On the drop-down menu, choose Microsoft Word Help. Another option is to press F1 on your keyboard. You can also use the search box beside the Help menu to launch Microsoft Word Help. Just type the keywords “fax cover letter” or “fax cover sheet.”
Use the search box. The Word Help menu will appear at the farthest right section of the screen. Begin your search for fax cover letter by typing in the search box the keywords “fax cover letter” or “fax cover sheet.” Microsoft Word will automatically connect you to Microsoft Office Online to list a number of fax cover letter templates.
Choose a template. There are around 20 templates to choose from. Click each of them to get a preview and see which among them fits your needs. If you like to have a business-like fax cover letter, choose the Professional design. If you like it to be more upbeat and contemporary, choose the Clipboard design. Some fax cover letters are purely set in black and white; others are colored.
Download the template of your choice. After figuring which among the templates is best to use, begin downloading the template. Downloading will take only about a few seconds. The template will be in Microsoft Word document, so it will be easy for you to access and edit it.
Fill in the fax cover letter. After downloading, save the template in your computer. Then, begin supplying the fax cover letter with information. Put your company name, the recipient’s name, your and your recipient’s fax numbers, the date, the subject, number of fax pages, and comments.
Review the fax cover letter. After completing the information, take time to review the fax cover letter. Make sure you put the fax numbers, the company name, and the recipient’s name right. When everything’s okay, send the fax documents with your fax cover letter.
For your future fax, it will help if you have a ready template in your computer. Save the empty downloaded template as Document Template and access it every time you need to make a cover letter. This way, you can save time from searching and downloading fax cover letter templates.