A Portable Document Format is a file format used to illustrate 2D documents. This file format is capable of presenting 2D documents without the support of any other software, hardware, or operating system. Basically, a Portable Document Format file is a compact document that can contain large amounts of information.
Information contained in a PDF file mostly consists of text, fonts, drawings, images or vector graphics. In 1993, Adobe Systems developed the PDF file format to be of use in exchanging documents. This file format has a structure that is comprised by objects such as (1) Names, (2) Numbers, (3) Strings, (4) Arrays, (5) Dictionaries, (6) Null objects, (7) Streams, and (8) Boolean values. To be able to create a PDF file document, users will need to use the software Adobe Acrobat.
Download or install Adobe Acrobat software on your computer. This application includes utilities such as Acrobat PDFMaker and Adobe PDF Printer that will allow users to create PDF files. Acrobat PDFMaker is one feature that enables users to convert word documents to PDF file documents or vice-versa. This application also allows the user to attach hyperlinks, bookmarks and Adobe PDF information within the document.
Create a document through Microsoft Word. Note that Microsoft Word also has a PDFMaker program, so users may also choose to convert their Word documents to PDF files within the MS Word application.
To create PDF file documents using only Microsoft Word, users must first arrange the document’s entire format including fonts, hyperlinks, tables, page margins, and so on. Users can also choose to add features to the word document. Additional features such as document compression and font embedding are found on the add-in Adobe PDF. This menu is placed in the Microsoft Word toolbar as an add-in.
Click the icon of the Adobe PDF menu on the Word Toolbar. Select “Convert to Adobe PDF”, then a window will appear wherein you can choose the location where you will save the converted PDF file. Click “Save” to save the Word document as a PDF file document.
In creating a PDF file document using Adobe Acrobat, the user will first need to configure the PDF conversion settings of the application software. Point the mouse to the “Edit” menu to select “Preferences”, and then click “Convert to PDF from the list”. Choose Microsoft Office when it is presented in the “Converting To PDF" list.
Select “File”, then click “Create PDF”, and choose “From File”. When the “From File” action is clicked from the menu, a File of Type list window box will appear, in which the user can choose Microsoft Office Documents. The user can then select the file he wants to convert to a PDF file document. After selecting the document, click “Open” to open the Word document. When the Word document is opened it will be converted by Acrobat PDFMaker into a PDF file.