How To Create a Table of Authorities in Microsoft Word

Use Microsoft Word’s Table of Authorities if you need to mark citations in a legal document. The Table of Authorities will also create a reference list for you like rulings, cases, and statutes. Microsoft Word will automatically create a Table of Authorities if you provide citation markings in your document and you have initialized the table creation. Below are steps and guides on how to crate a Table of Authorities in Microsoft Word.

  • Information gathering. Double check if you have all the information that you need. Review your legal document and have someone read it to check if there are missing data or unneeded information that you need to revise or remove. Check your data again after revision.
  • Create your legal document. Type all the Constitutional provisions, regulations, treatises, rulings, statues, and cases that you need to cite. You can mark the citations as you create your legal document or finish the document first before making the citations. Put the list of important information on your working table so it would be easy for you to find important data.
  • Citation markings. Highlight citations that you need to mark. Click Insert at the menu bar then navigate down and click Reference then click Index and Tables. Select the Table of Authorities tab that can be found at the top of the opened dialog box. Find and click the Mark Citation button. Select a citation category like regulation and ruling from the opened drop-down list. Click Mark All or Mark. If there is a need to add citations in your created legal document, then delete the current table and create a new table of authorities to ensure that your new citations are properly added.
  • Click the Next Citation at the top of the dialog box. Microsoft Word will search for common legalese like “v” and “dates in parentheses” like (1990) or (1982). Mark appropriate citations. Click the Close button to return to your document. Make a manual scan to ensure that Microsoft Word has picked-up all the legal citations that you have created.
  • Create your Table of Authorities. You can create your Table of Authorities at the last part of your legal document. You can also move the cursor on the location where you want to see the Table of Authorities. Click Insert on the menu bar then find Reference and Click Index and Tables. Choose Table of Authorities tab at the top of the dialog box. Ensure that the type of category is set to All because your table must include all kinds of legal citations. You can choose multiple tables if you need to categorize and make basic formatting adjustments. Click OK so Microsoft Word will create a Table of Authorities using all the citations that you have marked, and having organized by the citation type.  

The procedure for referencing and documenting your citations is like doing a bibliography. There are differences in each Microsoft Word version. It’s better if you have the latest Microsoft Office application to get the best and updated features. Buy a genuine operating system so you can frequently get updates.


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