‘Directories' is just another name for ‘folders.' This is how files are organized in a personal computer. Usually when you install a program, Windows will give you the option to choose which folder that program should be installed. But the default option is always the Program Files folder which comes with every Windows operating system. Another type of Windows default folder is the one called My Documents and this is where most data files can be stored.
- Organize your thinking. When you see a desktop cluttered with a lot of files, you can conclude one of two things: a) the user doesn't know how to create a folder and use it, or b) the user is disorganized. To keep your files and programs in order, you have to want to organize your directories and that involves having a mental flow chart of folders where you can easily categorize and segregate your files. Another analogy that might help is to think of your computer hard disk as one big filing cabinet. Each drawer is a system default folder or drive partition and each one can contain as many other sub-compartments as your computer memory will allow. If you have a clear idea of how to classify your computer files then organizing directories will be a breeze.
- Use the simple techniques for folders. There are only a few simple technical procedures that pertain to folders. To create a folder within any location simply right click an empty space, point the mouse to ‘New' on the menu that will appear and then left click on ‘Folder.' The default label of every newly created folder is ‘New Folder.' To rename this and give it a proper label left click once on the label and it will become a text box where you can type any name you like. Alternatively, you can right click on the newly created folder and choose ‘Rename' from the menu that will appear. You can transfer folders from one location to another by drag-dropping them which involves left clicking on the folder but not releasing the left mouse button and literally dragging it to its new location. You can also use the cut (Ctrl+X) and paste (Ctrl+V) method.
- Classify your files according to type. It's ultimately up to you and how you like to segregate your files that will determine how your directories will get organized. It is generally a good idea though to keep your personal files and your work files separate. It's also much easier to look for files when they're classified by type. Separate images, movies, audio, and documents into their own folders. The default ‘My Documents' folder already contains pre-set ‘My Pictures,' ‘My Music' and ‘My Videos' folders that will help you in this regard.
When it comes to files you download from the Internet, it would be prudent to first keep them in an intermediate folder before finally filing them in their proper locations. This will make checking for viruses much easier. If you happen to be only one of many users on the same computer, you might want to create your own root directory or main folder labeled with your name to keep your files separate from those of other users. It's also best to separate data files from installation and other executable software.
When you aren't conscious about where you keep programs installed and files stored, you could end up wasting a lot of time searching instead of working on those applications and files. As efficient as a computer can be, much of its utility still depends on the person using it.