The web is increasingly changing the way that people conduct their day to day affairs. One of the innovations that comes with the internet is the virtual event, which allows people from all over the world to communicate, interact, and view each other’s virtual array of products, portfolios, profiles, and presentations through the web. Through virtual trade shows and virtual planning, costs are reduced – all you need is an internet connection and an online virtual event provider. Here’s how.
- Working with the service provider. There are several virtual even providers available on the web, such as FETC and Unisfair. Depending on the service provider that you will choose, the service can be provided for free, or with a low fee. The service provider will provide you with an online tool that people can access from all over the globe. Usual, the service provider comes with virtual html improved sites that are visually pleasing and highly interactive. Flash programs are also used, incorporated with high quality graphics to recreate virtual conference halls that are easy to navigate to.
- Registration. Once the event has been scheduled and the speakers have been notified to set up their presentations, upload these into the service provider’s site, and log on at a certain time, the visitors can begin participating in the event. For guests, the site address should be emailed to the recipients, including the dates and times of the various programs. To register, a registration page will be set up by the service provider. The guests will sign in, and will be directed to the home page where the presentations, chat rooms, and event coordinators can be reached.
- Scheduled chats. One type of chat that can be held in a virtual event is the scheduled chats. The scheduled chats are similar to focus group discussions where a moderator or coordinator is present. The coordinator will facilitate the discussions between the members present. Scheduled chats are usually used for planning and assessments, and when expert facilitators are needed to tackle sensitive issues in the event agenda.
- Group chats. Apart from scheduled chats, the guests can also interact with each other regular group chats. There are ‘lounges’ where the guests can hang out in after each speaker has finished with the presentation. These are designed to foster friendships and to allow contact building among guests, even though the event is virtual and occurring in cyberspace.
- Presentations. A variety of presentations can be used in the virtual event. From PowerPoint presentations to video clips, most service providers will be able to host these various presentation formats to allow the speakers to elaborate on their points. Live video feeds of the speaker can also be used, as long as the speakers are connected to high speed internet connections and are using computers with web camera access.
For a dynamic way to conduct your conventions and conferences, use virtual events to bring people from all over the world together – with only computers and internet access.