How To Make an Event Schedule for a Wedding

Bride in bridal dress

The wedding day – images of a beautiful day with happy people and the bride dramatically emerging from the church entrance in a gorgeous white wedding gown amidst romantic wedding music easily come to mind. As ideal as this setting is, this perfect scenario definitely entails a whole lot of preparation. If you’d like to plan for your wedding yourself, do know that you’d have to pay attention to the smallest details. If you feel that you are not a detail-oriented person, it’s a good idea to enlist a group of trusted friends, preferably one or two who’s experienced her own wedding, to help make sure that you won’t miss anything.

One of the major items you’d have to prepare for will be the event schedule. This would mean a fairly-detailed time frame of the different things that will happen before, during, and after the wedding. Here are some pointers to help you out:

  1. List down the major preparations you’d need for the wedding. A suggestion is to create mind-maps where you could connect different ideas to each other. You could list down key terms such as “wedding dress,” “flowers,” “food,” “wedding cake,” “bridesmaids,” “venue,” “time,” etc. You don’t have to be too organized about writing down your ideas. That’s for the next step.
  2. Organize the preparations you’d need to do into a timetable. Know that the ideal time frame to plan a wedding is 18 months to a year before. Assign time to do comparison shopping so you could know of your best options for each key item – about a month of comparison shopping should be enough. You should also assign a specific week where you’d make your final decisions on every item. A great idea you could consider is to assign a person for every item – for example, a friend takes care of the dresses, another friend takes care of the invitations, etc. Do make sure that you agree on a specific theme and motif so that all the choices will be coordinated. Arrange for a weekly meeting to get updates.  You should also assign a friend to do confirmations and booking.
  3. Try to be as detailed as possible. If you put down everything on paper, it’d be much easier to stay on track of preparations and not to miss anything. Have a centralized wedding preparation workspace where you’d be able to keep all your files and locate them easily.
  4. Apart from the preparations leading up to the wedding day, you’d also need to plan the events during the wedding itself. Again, brainstorm with your friends on the things that happen during a wedding. Attend weddings and keep an eagle eye on everything that goes on.
  5. Make a timetable of the actual wedding day. Include the preparations before the wedding – what time the make-up people will arrive, the photographers, etc. You could arrange your timetable like this: make three columns, the first indicating the time, the second indicating the events that will happen within that time, and the third the tasks to be done within that time to prepare for the next event. Your timetable could have wider time intervals (for example, every thirty minutes) for the preparations before the wedding. However, you’d need closer time intervals (a recommended one is every ten minutes) during the actual wedding and the reception.
  6. Assign a team to make sure that the things happen as planned during the wedding and reception. They should be equipped with a clipboard so they could easily view the timetable, and a headset and communication device so they could easily communicate with each other even when they are far away.

There you have it! These are just some of the pointers to help you make an event schedule for a wedding. Do expect to experience some pressure time and again, but don’t lose sight of the fact that you’re doing this because it’s a happy landmark occasion that you want to share with all the people important to you. Good luck, and have fun!


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