How To Create Stationery

Stationery is essentially a colorful, well-designed template used to highlight your messages.  Stationery makes your correspondence look professional and helps your clients remember your brand and services. If you include your contact details in the stationary, your letters can even serve a double purpose as an easy access calling card, so your client won’t need to look far to search for how to contact you. 

Microsoft Word, the default word processing program that comes with Windows PCs and laptops, has features that allow you to design your own stationery in no time, even if you’re not a graphic designer or a computer expert! Read on to find out how to create a stationery using Microsoft Word 2003.

Let’s say that your business is an import-export business, and you would like your stationery to reflect the global movement of your goods.

  1. Create a new blank document by selecting file > new > blank document.
  2. When your blank document is open, select format then borders and shading.
  3. A preview box should appear on the right.  Click on the upper left corner button, which will display a selected Top Border.
  4. From the drop down list at the bottom center labeled Art, select the globe clip art. You can make the size of the clip art larger or smaller using the width field.
  5. Choose the best alignment or placement for your image. I usually place the image in the center.
  6. Underneath the top border, below the clip art, type your business name, your contact information, and all other relevant details.
  7. Save the document, and you’re done!

If you have Microsoft Word 2007, creating stationery is even easier.

  1. Simply double click on the header. A design tab should appear automatically.
  2. Click on the clip art icon to include clip art, or the picture icon to include an existing company logo into your stationery.
  3. Type in all the relevant information.
  4. Align your header as you wish.
  5. You can even type in your contact details at the footer.
  6. When you’re done, select Close Header and Footer on the right side of the menu and save your document.

Other tips:

Keep your stationery design simple and neat. Don’t overwhelm your reader by putting too many colors, graphics, or using too many fonts. Remember, the purpose of your stationery is to enhance your message, not to distract your reader!

Make sure your stationery’s design also reflects the mood and feel of your business.  For instance, if your business is a t-shirt design company that caters to a market of teenagers and young adults, you can use bright vivid colors on your stationery. But if you are in banking or finance, stick to neutral shades

If you already have an existing company logo, you can use that instead of a clip art.  Simply select insert >  picture, and look for your company logo in your hard drive.


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