At first glance choosing a file cabinet might seem like a simple thing. All you need to do is head to the office supply store and pick up whatever is in stock. If you settle for whatever exists without a little planning you might end up with a useless piece of furniture that does nothing for your office space. Instead follow these steps to choose a file cabinet that's perfect for your space.
- Consider the use. Before you head to the store spend some time in your office. Are you looking for a cabinet to squeeze into a corner or closet to store personal information or are you looking for a functional space for all your business needs? File cabinets are first a storage space to keep your backup data secure and your needed files easy to access. Take stock of your space and your paperwork so you know what you need from your file cabinet.
- Know your options. There are several options available for file cabinets. The primary distinctions are vertical and lateral files. Lateral are perfect for legal length pages and files. Lateral files also can add counter space. Vertical files give you the chance to use space since they can stack up to six feet tall in less than two feet of width. Once you know the size files you will need to store start checking the catalogues. Pottery Barn has a wide selection of stylish file cabinets for you to get an idea of the look you want. For more utilitarian styles, check out the websites for Office Depot or Staples.
- Coordinate with style. Unless you are hiding your file cabinet in a closet the look of the file cabinet needs to be considered. Your office is more professional looking when the pieces coordinate. So your desk, shelving and file cabinets should be made of similar materials or in a similar style. Feel free to select white or metallic shades for a clean and modern look. Or for more traditional and warm style, look for warm natural wood tones.
- Measure for fit. Choose the space where the file cabinet will fit and measure the space. You might need to do some rearranging of furniture so that the cabinet fits into place.
- Position cabinets for easy use. The file cabinet should be located where you can easily access the files you need every day. Many find it easiest to store the files used every day as part of the desk. If your desk offers at least one drawer for files, you're set but if not put a cabinet within reach. If you can store some files in your desk then you can store the rest of your long term documents across the room or near your work desk.
- Make the selection. Now that you know what you're looking for you can head to the store. Order the perfect size and look for your needs.
Get your filing cabinet set up in place and you're all set. Add some accessories in coordinating colors for some sparkle and you'll have an office you never want to leave.