One of the important services that you need for your wedding is photography services. Because a wedding is a once in a lifetime experience , you will probably want to ensure that there is a professional photographer who is taking photos of you and your loved one on one of the most important days in your life. Creating a contract for your wedding photographer ensures that you know exactly what services you will receive, and what obligations the photographer has for and from you. Here’s how.
- Meet with the photographer first. Before anything else, you need to make sure that you meet with the wedding photographer first. This way, you will have the opportunity to discuss the details of the agreement first. You will need to agree on the type of services that the photographer will provide. For instance, will he only take stills, or should he also get video clips of your wedding? Should he do some editing on the photos afterwards, or do you only want the raw photos? Do you want the photos to be printed, or do you only need the soft copy? Make sure that you know exactly what you want from the photographer, and talk to him about it.
- Tasks. After meeting with the photographer, you should be able to create a list of all the tasks that he must perform on the wedding day, as well as the time frame for the tasks. Make sure that you write all of this on paper. Add the date for the contract, the exact time, date, and place when the services will occur, and the name of the parties involved in the contract. Be as detailed as possible about the contract, so that there will be no misunderstanding. Also make sure that you use easily understandable terms
- Reservation deposit policy. One of the most important components of the wedding photography contract is a reservation deposit policy. You should know exactly how much you will pay for reserving the services of the wedding photographer, as well as what happens to the deposit in case you cancel the wedding. And, you should also add a clause that states that the wedding deposit is to be counted as part of the total payment that the wedding photographer will receive. In this way, the deposit works as a type of down payment.
- Service schedule. Finally, make sure that you create a timeline for the service that the wedding photographer provides. This includes the time that it will take the photographer to process the pictures after your wedding. The last thing you want is to wait for weeks or months just for the photos to be delivered to your doorstep. Also make sure that you include notes on what will happen with the negatives and the soft copy of the files afterwards. Will the photographer be allowed to keep copies of these, will he be able to use them in his portfolio, or do you want the photographs to be exclusively for your use?
Make sure that you make two signed copies of the contract, one for you and one for the wedding photographer. With these in mind, you should be able to create a wedding photography service contract.