Writing a daily report depends on what kind of job you’re in. You see, what you do for a living will dictate the contents of your daily report. However, what remains the same in daily report writing is the 3Ws and 1H: What?, Where?, Why?, and How?. These four are what will make your daily report valid, your “Reasons to Believe.” Trust when you are told that your boss with enough smarts will know when you’re just making up information. Thus, careful planning and note-taking is essential. It also is important to have a very good memory. When it comes to daily report writing, here are some suggestions that you may wish to mull over.
- Use the appropriate software to generate your daily reports. From the simple-to-complex details of daily report writing, the use of software can really help speed things along as do a computer or laptop. Besides, in this day and age, if you still don’t have access to these tools, it’s about time you learned and move forward in this aspect of computing. In daily report writing, you can use MS Word, Excel spreadsheet, or similar computer formats to generate well-thought-out report.
- Stick to the appropriate format. There is the likeliest possibility that you will be given a report to follow to generate a daily report. This is actually a good idea especially if you are asked to generate a sales or business report. Formats like using the letterhead or letter-sized bond paper; typeface; font size; spacing; and number of pages are all essential for coming up with a report that everyone at your office will understand.
- Pay attention to the following flow. The suggested flow in bullet points below will assure you of one of the best formats to subscribe to when writing a daily report:
- Accurately title your report. For a report to appear formal and professionally written, you must come up with an apt title that will state what the report is going to be about. Keep the title short and to the point. Aside from the title, you may also include a date this report was written, your name as the one writing the report, and your job designation.
- Introduce the report with a summary. The first paragraph should state what the report is all about then state the gist using simple, clear, direct, and easy-to-understand language. Additionally, keep the entire report free of jargon unless absolutely necessary (which is highly unlikely). Repeat the same brief summary in ending your report while focusing on key points that were raised in the full report.
- Clearly mark enclosures. Aside from marking enclosures, you should also make sure that these appear according to the order you had referred to.
- Include page numbers in your table of content. Creating your table of contents should happen when you have completed your report otherwise, you’ll mislead the reader of you report and end up botching the job entirely. Paginate the pages in your report and then compose a Table of Contents to lead your reader precisely where he wants to progress through your report.
Remember that you are expected to not only present problems or issues in
your report. You are very much expected to provide solutions to these
as well. Make no mistake about it: even if it is a daily report, you are
expected to be cerebral about the way it is presented to the reader.