How To Write a Previous Employment Verification Form

When applying for a new job, the first thing the HR people do is check applicant’s employment history. This is done to verify that the information the applicant has given is accurate and that you are truly qualified for the job you are applying for. This is also done as a security precaution and is often done to check how well applicants can work in a corporate environment. It isn’t anything personal as some states require background checks for potential employees and is just the company’s way of covering their bases.

Below is the standard format for writing a Previous Employment Verification Form. Write it using your standard desktop publishing software so you can save a copy and just print it out when the need arises.

  • Document title. Write Previous Employment Verification Form in big bold letters and align it to the middle of the document. Save the document with the same title so that you know how to find it when you search your computer.
  • Header. In the left-hand corner of your document, just below the title, put in the company’s name. Put it the name of the head of HR officer their job title. This is the equivalent of a self-addressed stamped envelope so that the company’s routers will know who to send the document to.
  • Create a table. Use the program tools to create tables and fields from applicants to fill in with their name, current job title, social security number, address, contact numbers, previous employer, job history, current salary and whatever pertinent information you feel you may need the applicant to provide.
  • Create an authorization field. Refer to local labor laws before creating an authorization field. You can put in a short paragraph stating that the information the applicant will provide is purely voluntary and not a requirement or prerequisite for employment. Create the authorization field where applicants may sign somewhere towards the bottom of your document.
  • Create a job performance evaluation field. Use the tools to create a section where you request the HR from the applicant’s previous employ to provide a few details about the applicant. You can include criteria like “Job proficiency” or “job aptitude” or “work competence” or “supervisor’s comments” this is pretty much a quick peek into how the applicant works or how they work well with other people.
  • Create a comments field. Finally, you need to put in a field where the previous employer can have a few things to say about the applicant. This will be a big help in determining if the person you’re interviewing is not only good for the job but whether they’re good for the company as well.
  • Create disclaimers. Write several disclaimers at the end of the document that assures confidentiality and discretion. These are standard disclaimers you need to put it to assure all the parties involved that the form is legitimate and legal. Make sure you cover all the bases legally in the forms so you may need to refer to local labor and employment laws.

    Here is a link to sample of the Employment Verification Form:
    Employment Eligibility Verification form (I-9)


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