How To Organize Educational Tours

Learning does not stop at the classroom door. More often, real life experiences contribute more to learning than what is only learned inside the school. This is one of the reasons why educational tours are organized and are considered as part of the curriculum.

If you are a planning to organize educational tours for your school, here are the steps that you should remember:

  1. Start with a plan. Choose a travel destination. Make a list of places that your class can visit that are related to the course that you are studying at present. It would be better to have the whole class vote on their preferred destination. Of course, you should still consider a place that is well-related to the curriculum and educational objectives of your course.
  2. Consult a professional. Remember that you will be traveling as a large group. It would be better to get the services of a travel consultant. Travel consultants have access to other travel services like ticketing and hotel reservations. They are also capable of organizing the travel itinerary. Just coordinate your preferred activities and other preferences with your travel consultant.
  3. Get the approval of school authorities. This is actually not so much of a problem if the course developers have already included an educational tour in the curriculum. If this is not the case, you should be ready to write letters of approval for the members of the school board. You can also seek help in producing one from your travel consultant, as he or she is the most experienced with regard to this kind of case.
  4. Promote the trip. Some students who are not included in your class but belong to the same field of study may be interested in joining your educational tour. Having more travel buddies traveling with you may lessen your travel costs because you can get bigger discounts from plane tickets and hotel accommodations. Ask for some brochures and posters from your travel consultant so you can post some in school.
  5. Prepare the registration paraphernalia. Have registration forms ready and assign some students to distribute and collect the forms on your behalf. Make sure that you include a waiver or parents' permit (especially when you will be traveling with minors). You should be collecting registration information even months before the trip because your travel consultant will be using this for the tickets and hotel accommodations.
  6. Schedule a tour orientation days before the tour. It would be best that you also request that the parents of the participating students attend the orientation. In the orientation, you will be sharing vital information about what the students should expect in the places that you would be visiting. Introduce them to the dos and don'ts and the cultural differences that they should be adjusting to.

Educational tours are big school events. It is not as simple as packing your backpack and hopping on the plane. There are many things to consider, since many will be joining the trip. Keep these steps in mind and the task of organizing an educational tour will not be a problem for you.


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