How To Create a Bill of Sale for a Motor Vehicle

One of the documents that you will need when you are selling your motor vehicle is the bill of sale. This is a document that proves that the buyer has acquired the vehicle from you, and at what date, and price. This document helps protect both buyer and seller from any problems that may arise when transferring the title to the new owner, or any other legal need that the new owner will have.

The bill of sale usually includes details like the make, model and year of a car. It will also includes details that will identify the vehicle, like its vehicle identification number (VIN), engine serial number, color, accessories, and the like.

The bill of sale can be in different formats and wordings, as long as it’s clear that both seller and buyer have agreed at a certain price, and as long as the vehicle being sold is identified  properly in the document.


The first thing that should appear on a motor vehicle bill of sale is the heading. It should be centered, in bold, and usually in all capital letters. The text can say “Bill of Sale” or “Deed of Sale,” whichever is appropriate in your locality or region.


The contract agreement

Then, the line indicating that the seller is transferring all rights to the buyer should be indicated in the next lines.

I/We do solemnly swear that on (DATE), I/we, (SELLER’s NAME), of legal age, and residing at (SELLER’s ADDRESS) sold, transferred, and conveyed all rights, title and interest for the motor vehicle described below to (BUYER’s NAME), of legal age, and with postal address at (BUYER’s ADDRESS), for the sum of (PRICE). I/We further swear to be the owner/s of the said motor vehicle, and have full rights and power to assign the same. I/We further certify that the said vehicle is free from any liens, charges, demands or encumbrances that prevent me/us from selling the same.

Then, create a table or chart that includes the following information:

  • Model
  • Year
  • Vehicle identification number (VIN)
  • Odometer count
  • Body type
  • Color
  • Any additional information

Then include the date when the contract was agreed upon, and both parties’ signatures.

Dated this (DATE) date of (MONTH), (YEAR).
We declare under the penalties of perjury that all information herein has been examined by me/us, and to our knowledge and belief are true and correct.

In the bill of sale, the seller and buyer can also stipulate other conditions or circumstances. This is usually important, so that the buyer does not demand anything else after the vehicle has been sold. For instance, you can include wording that says:

(THE BUYER) has inspected the motor vehicle, and has agreed that it is sold in “as is” condition, and that there is no other warranty or guarantee, express or implied. 

The bill of sale, being a contract, is also duly notarized, as it will be public record. This serves as proof that the seller has transferred ownership to the buyer, and that the buyer will no longer seek anything that is not included in the sale. This is usually applicable in the case of pre-owned vehicles, though, as dealers of brand new vehicles are mandated by law to provide warranty and service for their vehicles sold.


Share this article!

Follow us!

Find more helpful articles: