How To Help Employees Through an Office Relocation

Moving to a new place can be quite exciting and challenging at the same time. The thrill of having a new office to settle into, a new place to explore and decorate, and the opening up of new opportunities that come with change give the employees a feeling of optimism and the promise of a fresh start. However, relocating to a new office can be stressful for employees too. The thought of packing a decade’s worth of stuff from their offices isn’t such a pretty thought. This can make employees become grouchy and annoyed instead of happy and optimistic about the upcoming change.

If you are thinking of relocating to a new office, here are some tips on how you can make the move a pleasant experience for you and your employees.

  • Keep your employees updated and informed on the upcoming relocation. It is best to send out an official memo that states all necessary information about the relocation (reasons for relocation, new office address, schedule for the relocation, name of the moving company in charge of the relocation, etc.). Keeping your employees informed helps them adjust to the idea of relocating and helps them prepare for the move beforehand.
  • Give your employees all the assistance that they need in moving their belongings to the new office. Provide boxes, carts, markers, and transportation to facilitate the organized relocation of their things. Also, provide a printed schedule so they can be guided as to when the old office should be completely vacated.
  • Plan a trip to the new office. Take the employees for a tour of the new office space before the actual move so they can get a feel of the location and so they can visualize where they will put their belongings and how they will organize their new work area. This trip can also help them organize the things that they will need to bring to their new work area and those things that they will no longer need or will not have enough space for. It can also help them adjust better to the new location and plan their daily commutes to work more efficiently.
  • The most common problem that all employees encounter after relocating to a new office is having faulty phone and Internet connections. Ensure that this does not happen to your employees so that their work flow and adjustment to the new office space can be easier to bear. Contact your phone and Internet service provider and have them install and check all connections days before your employees move to the new office. When employees see that the phones and Internet are all set, they get a feeling of relief that will help them feel more at home in their new setting.

Moving to a new office does not have to be so stressful. When you are able to organize the move and plan it very well, you and your employees should not have any problems relocating and you can pop a bottle of champagne and have a toast to celebrate the good change in your company. Good luck!


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