How To Improve Team Collaboration in Your Organization

Business people discussing while standing beside table

Are you looking to improve team collaboration in your workplace, but aren't sure where to start?

If you run an organization with multiple teams, it can be very difficult to make sure everyone is on the same page. But, if you want your business to succeed, you need to make teamwork a priority. 

In fact, a recent study found that collaboration drives workplace performance. In this study, researchers found that participants who worked collaboratively stuck with their task 64 percent longer than those who worked in solitary. 

But, what can you do to boost collaboration in your workplace?

Check out this guide to discover how to improve team collaboration in your organization. 

Make Sure Everyone Understands the Company's Mission 

Defining your business's mission is the first step towards bringing employees together under one common goal and working together in order to make it happen. 

After all, everyone needs a reason to show up to work each day and a broader goal to work towards. Your company mission should be simple but meaningful. 

As the boss, it's your job to give employees a reason to show up to work beyond the paycheck. And, the more passionate your employees are, the more likely they are to collaborate with their teammates to achieve the company's mission. 

To make sure everyone is clear on the mission and keeping this at the forefront of their minds, make sure to bring it up often. This way, when your employees are confronted with a challenge or conflict, they'll be able to remind themselves of the company mission to stay focused. 

Help Team Members Connect 

If you want your employees to connect, you need to make it easy for them to do so. Forming workplace relationships, just like any other type of relationship, takes time. 

To help alleviate some of the awkwardness that employees may feel about getting to know each other, we recommend doing the following:

  • Use video conferencing to ensure remote workers can see each other face to faces and communicate as if they're in the same room
  • Begin meetings with an icebreaker question such as "Where's your favorite vacation spot" or "What's your favorite food?"
  • Create a small book of team bios and pass them out to everyone at the same meeting. These booklets should include a picture of each person, their title and expertise, and a few personal facts that make them relatable
  • Host social events for team members and play games that will encourage everyone to bond
  • If you have a remote team, you can use video conferencing to play trivia, catchphrase, or charades

As you can see, there are a lot of simple things you can do to get your team members to bond. 

Create a Team Charter 

It can be hard to collaborate with other team members if you don't understand anyone else's role but your own. 

To make sure your employees understand all of the moving pieces that go into the big picture, we suggest putting together a team charter. A team charter will outline the purpose of each team, the roles that are expected of each member, and what the overall goals are. 

Creating a charter should be the first task that a team puts together, as this helps ensure that everyone is on the same page in terms of what their role is and what they're working towards. Here are the main components of a team charter:

  1. Purpose: Define the problem that the team needs to solve
  2. Mission and Objectives: Decide on the main goal and then create a list of smaller goals
  3. Team Roles: List each team member's role along with their contact information
  4. Expectations: Discuss team priorities and conflict resolution solutions 
  5. Budget and Resources: Compile a list of available resources and items covered by the budget 
  6. Schedule: Outline projected goal dates and a meeting schedule for status reports 

Then, once the charter is finished, have all members sign it in agreement. Also, to make sure projects are being completed on time and staying within budget, we recommend using a tool like Microsoft Sharepoint Consultants

Celebrate Wins 

When a new project launches, there's always a burst of excitement. However, maintaining that momentum once the daily struggles kick in can be incredibly tough. 

To keep your team inspired and focused on working together, make it a point to recognize and reward major milestones that are achieved along the way. 

And, while team members will certainly feel honored when leaders recognize their hard work, it's also a good idea to invite team members to shout out the awesome work done by their teammates.

Peer recognition will help promote strong bonds as well as feelings of goodwill among team members. This will help everyone to keep pushing forward in the right direction. 

Encourage Feedback 

In order to foster a collaborative environment, team members need to feel comfortable voicing their opinions. By encouraging feedback, it'll make your team members feel heard and like their voice really matters. 

Here are some things you can do to encourage feedback among your team members:

  • Survey your employees
  • Create a confidential complaint line
  • Create a central email for employees to send new ideas to
  • Create a suggest box
  • Host regular team meetings that are geared toward feedback and new idea generation
  • Conduct regular employee performance reviews

When gathering feedback from team members, make sure you avoid being defensive about input that may seem negative. 

Are You Ready to Step Up Your Team Collaboration? 

As you can see, there are a lot of things you can do to promote team collaboration within your organization. Put these tips into action, and soon your team will be running like a well-oiled machine. 

Be sure to check back in with our blog for more tips and tricks on improving your business. 


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