How to Manage Your Company Expenses Efficiently

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Businesses live and die by effective cash flow. If company expenses aren't accounted for, a slow leak can turn into an irrecoverable sink to the bottom. In fact, 82 percent of business failures are based on cash flow problems.

Sometimes it can be hard to see these problems coming. Many business owners have gone through many failures before mastering cash flow. Managing money is about proactive measures and accurate bookkeeping.

To help startups and small business owners avoid falling over hurdles, we have a few tips for expense management.

Integrated Payments

One in three businesses in America has invoices 90 days past due in accounts receivable. There are a number of reasons why businesses fail to collect buyer payments. Integrating the payment system with your account managing software is one way to fix this vulnerability.

Streamlined management is important for monitoring cash flow. Knowing which payments are coming in, in real time, under one system means more transparency. You can then accurately make the necessary investments back into the business with accurate projections.

Integrating all your accounts and payments, online and offline, expedites the process of the customer experience. Knowing when those payments should arrive into your bank account takes the guesswork out of AR. By not having to chase payments, businesses save time and money spent on collections.

Budgeting Systems

Tracking money going out is just as important as streamlining payments coming it. It's one thing to make cuts due to slumps in sales, it's another when it's sloppy budgeting. For example, if you're not keeping track of marketing and advertising budgets, ineffective campaigns can drain you.

Payroll is another big problem area for small businesses and mismanagement of money. An effective payroll system starts with a reliable paystub creator. Underpaid or unpaid workers will quickly turn into ex-workers if it becomes a habitual problem. It may be time to switch from a manual payroll to an automated system.

Managing Payables

When sales are going well, avoid the temptation to bite off more than you can chew. Expanding too fast can cause expenses to grow out of control. Investing in more of what works is fine, but make sure you're taking full advantage of your capital first.

Take note of each creditor's payment conditions. Don't sell yourself short by paying your suppliers well before the due date. Trust us, fast payments may be good for them, but it's bad for managing payables.

Keep an open line of communication with suppliers, just in case you are going to be late on a payment. They want you to succeed so that they can keep your business. They're not going to be rigid with payments if it means losing a deal.

If you feel that your supplier's prices aren't competitive enough, try to argue for better contracts/prices.

Tracking Company Expenses

The biggest takeaway of this assessment should be to have your finger on all company expenses. Deferring to administration and automated management tools can introduce dead-ends and leaks in cash flow.

For all small businesses, one of your top priorities should be to integrate your accounts and payments systems. Streamlined management software protects you financially, legally, and digitally.

If you need more help with your business expenses and digital solutions, check out the How To Do Things business blog. It's regularly updated with plenty of expert business advice and guides.


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