How To Mail a Letter

Posting letters at the mail drop

Mailing a letter is a bit more complicated than sending e-mail.  It involves knowing the proper mailing format and the right places where to send the mail.  To ensure that the mail reaches its destination, you must know the proper methods in mailing a letter.  Here are the methods of mailing a letter properly.

  1. Prepare your items.  Mailing a letter requires the following items: the letter to be sent, an envelope, a writing material, glue or paste, and a postage stamp.
  2. Place the letter in the envelope.  Fold the letter in such a way that it will fit inside the envelope.  You may need bigger envelopes when you can’t fold the letters, such as with cards and letters printed on hard cardboard.  Close the envelope and seal it by wetting the sides, or use glue.
  3. Write the name of the person who will receive it.  Use a good writing material and write the recipient’s name on the center of the envelope.  Include the first and last name of the recipient to make the letter reach the right person.
  4. Write the recipient’s street address.  On the line below the recipient’s name, write down the complete and correct address of the letter’s recipient.  Write down the number and name of the street where your recipient is located.  If the recipient lives in an apartment, include the apartment number.
  5. Write the recipient’s city address.  On the third line, write the name of the city, then the state, and the ZIP code of your recipient’s location.  If you don’t know the zip code, look it up online.  The ZIP code must be 5 to 9 digits long; be sure to include all digits in the proper order.  Letters are grouped according to ZIP codes.  Writing the correct ZIP code in the proper format makes your letter be classified easier.
  6. Write your name and address.  If the letter doesn’t reach the recipient, the letter will be returned to you.  Because of this, you must write down a return address.  On the envelope’s upper left corner, write down your complete name.  On the line below your name, write your street number, street name and apartment number if you have one.  On the third line, write down your city, then state, and the zip code last.
  7. Place a stamp.  Mailing a letter requires a stamp to be placed on the envelope’s upper right corner.  Buy a stamp from your post office, from grocery or drug stores, or from online stores.  Place a stamp on the upper right corner, and glue it on.  A stamp is proof that you have paid for the letter to be delivered. 
  8. Weigh your letter.  Weigh your letter using a weighing scale.  If the letter weighs less than 16 ounces, your letter can be mailed into your mailbox.  Letters that are heavier than 16 ounces must be sent to the post office or mailing service.
  9. Place your letter into the mailbox.  If your letter is light enough, drop the envelope into your mailbox.  Raise your mailbox’s flag that signals the mailman that you have placed a letter to be sent inside.
  10. Go to the post office or mailing service shop.  The post office or mailing service clerk processes heavy letters before being delivered.  Go to these places when they are open; these places are usually open from 9 am to 5 pm.  You may have to pay additional fees for delivering the letter.

Mailing a letter takes longer than e-mail.  Expect that the recipient will receive the letter days after you have sent it.  If the letter has not reached the recipients after a month, contact your post office and ask about the status of the mail.


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